What is an institutional repository?
What is the WSU DRC?
How is the UL & Digital Services Dept Involved?
What are the benefits to me?
What are the benefits to the user?
What can I put into the repository?
How is the repository organized?
How do I establish a community?
How can I submit/contribute to the repository?
Are other universities doing this?
What about copyright and intellectual property issues?
Can I submit my research to the IR and a publisher?
Can I restrict access to my work?
Can I withdraw materials I submitted?
Can I make changes to material in the IR?
What is metadata?
What is an institutional repository?
“A university-based institutional repository is a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members. It is most essentially an organizational commitment to the stewardship of these digital materials, including long-term preservation where appropriate, as well as organization and access or distribution.” Clifford A. Lynch,
"Institutional Repositories: Essential Infrastructure for Scholarship in the Digital Age" ARL, no. 226 (February 2003): 1-7.
What is the WSU CORE (Campus Online Repository)?
An institutional repository created and hosted by OhioLINK for the Wright State University Community.
How is the University Libraries & Digital Services Dept Involved?
The University Libraries are the administrators of WSU CORE. The Digital Services department of the University Libraries works to create a unique collection of digital resources for the University community. The department is responsible for creation and/or assisting in the creation of metatada and for digital production, quality control, storage and retrieval, and preservation of digital collections.
What are the benefits to me?
An important advantage to submitting material to WSU CORE is immediate distribution of the research to a worldwide audience. You can even do a “google” search. In addition, each item in the digital repository is assigned a “persistent identifier” which is a permanent, stable, URL that can be used in a citation. It provides a web presence for your work and makes a commitment to preserve the work, migrating it to another platform if and when it is needed.
What are the benefits to the user?
The repository enables easy, quick, and reliable remote access to the university’s research and scholarly materials from one location: the World Wide Web, which fosters and encourages collaboration with colleagues, faculty and fellow students.
What can I put into the repository?
You might consider contributing articles, e-prints, preprints, datasets both statistical and geospatial, technical reports, images both visual and scientific, working papers, teaching materials such as lecture notes or simulations, conference papers, audio/video files and electronic-publications.
How is the repository organized?
WSU CORE is organized by communities and sub-communities. A community may be a group or an individual with an agreed upon focus, such as a college, an administrative unit, an individual department, a research grant team, or an interdisciplinary research center.
How do I establish a community?
Once you have identified a community, contact the Digital Services Department by either sending an e-mail to jane.wildermuth@wright.edu or calling 937-775-3927. Our department will assist you in setting-up a community web page and adding collection pages. We will also assist in identifying a workflow process, helping you understand digitization and metadata issues, and complete the initial authorization to submit material.
How can I submit/contribute to the repository?
Contact the Digital Services Department by either sending an e-mail to jane.wildermuth@wright.edu or calling 937-775-3927.
Are other universities doing this?
Yes. WSU has served as the pilot institutional repository for OhioLINK, other member institutions will soon have one too. Other universities that have well established institutional repositories are Ohio State University, Cambridge University, Cornell, MIT, University of Oregon, University of Rochester, University of Washington, and many more.
What about copyright and intellectual property issues?
The University Libraries Digital Services staff will assist communities and/or contributors to ensure they have the rights to submit materials.
Can I submit my research to WSU CORE and a publisher?
If you submit research to a publisher, it is important that you understand what your rights are and the rights of the publisher. Some journal publishers, for example, allow you to post a pre-print or a post-print to an institutional repository, others may not. One web resource that provides information publishers’ copyright policies and self-archiving practices is Sherpa RoMEO http://www.sherpa.ac.uk/romeo.php .
Can I restrict access to my work?
While WSU CORE encourages and promotes open access, we realize there are circumstances when it may be necessary to restrict access to certain collections within communities.
Can I withdraw materials I submitted?
Wright State University foresees times when it may be necessary to remove items from the repository. If circumstances dictate that an item must be removed from view, users following previously published links to the item will received an “Item Withdrawn” message, letting them know that the item has been withdrawn, and links to contact the Digital Services Department in the University Libraries. A withdrawn item can be reinstated at any time by the administrators.
The IR is meant to be a permanent scholarly record. Posting updated versions along with the original materials is the preferred way to show the progression of research.
Can I make changes to material in the IR?
The repository is an archive for finished works. You are not able to edit materials once it has been submitted to WSU CORE. Just as in printed material with different editions, you can submit an updated version.
What is metadata?
Metadata is what we use to describe materials that are submitted to the repository. Defined fields, like date, author, and subject help the user better understand what they are using.